Privacy Policy - Curiosity Collider

Privacy Policy

Last updated: May 25, 2018

Who we are

Our website address is: .

Curiosity Collider Art-Science Foundatoin is a registered non-profit organization in British Columbia, Canada. For any privacy-related questions, you can reach us at

What personal data we collect and why we collect it


When you leave comments on the site we collect the data shown in the comments form, and also your IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.

Forms (including submissions and volunteer applications)

When you submit a artist submission or a volunteer application on our website, we collect your personal information as show; this generally includes your name, email address, contact methods, contact preference, resume/CV, and informatoin specific to the call for submissions or volunteer application (such as your avabilability or how your work is connected to the theme of the call for submissions). Your information is collected in order for us to evaluate your submissions and applications. You can request at any time for us to remove your personal information on file at any time.

Your submissions and applications are collected using the .


If you upload images to the website (including comments and form submissions), you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


A cookie is a string of information that a website stores on your computer, and that the your browser provides to the website each time you return. We use cookies to help identify and track visitors, their usage of our services, and their preferences. If you do not wish to have cookies placed on your computer, you could indicate so via the pop up message displayed in the footer area of the browser when visiting our website. Alternatively, you can disable the cookies function on your browser. Please note that certain website features might not function properly with cookies.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed. You can also disable cookies on your browser.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Accessing embedded content from other websites could enable these websites to collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Links to the privacy policies of the most common services have been included below.

Who we share your data with

When third-party services (data processors) are used on our site, we list them below with links to their information or privacy policies (when available).

Otherwise, your information will only be accessed by Curiosity Collider board members and staff, and by volunteers and contractors who either need to know that information in order to process it on our behalf, or have agreed not to disclose the information to others. Some of those staff, contractors and affiliated organizations may be located outside of your home country; by using our websites and services, you consent to the transfer of such information to them. We will not rent or sell potentially personally-identifying and personally-identifying information to anyone.

We may be required to disclose an individual’s personal information in response to a lawful request by public authorities, including to meet national security or law enforcement requirements.

If we ever were to engage in any onward transfers of your data with third parties for a purpose other than which it was originally collected or subsequently authorized, we would provide you with an opt-out choice to limit the use and disclosure of your personal data.

Antispam and Security

We use  and to ensure the security of this site and the safety of our visitors’ personal information.

Visitor comments and data may be checked through these services.


We use Google Analytics for tracking visitors and their usage of our website. The Google Analytics privacy policy can be found here: . You can learn more about how to opt-out of tracking in Google Analytics here: .

We’ve turned on the IP Anonymization feature in Google Analytics. You can learn more about this here: 

We also use  plugin to retrieve Google Analytics information on the website.

Email Marketing

We use email marketing (email list such as Collider Update) to communicate with our community. All email lists and campaigns are “opt-in” meaning we will not send you these sorts of emails unless you indicated that you wish to receive them during signup or other interactions on our website or in-person (which will be noted in our email system). All marketing emails we send will include an unsubscribe link in the footer of the email. Emails sent to you may also include standard tracking, including open and click activities.

We use MailChimp for email marketing. Mailchimp’s privacy policy is found here: .

Social Media Marketing

We may utilize social media and web advertising campaigns. These service providers use cookies on our sites and/or pixel tracking to serve ads across the different platforms.

  • Twitter: 
  • Facebook: 
  • Instagram:
  • YouTube: 

Web Services

Web hosting is provided by based in Canada. Crocweb’s privacy policy can be found here:

We use Google Email / Google Drive services, which means your personal information might be stored by Google through these services. Google’s privacy policy is available here: .

We use Microsoft 365 services, which means that your personal information might be stored by Microsoft through these services. Microsoft’s privacy statement is available here:

Please note that while our website is hosted in Canada, Google and Microsoft might have data hosted in countries outside of Canada (including USA).

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For submissions and applications to us through our website,  we store the personal information you submitted in order to provide follow up for new opportunities that we think would be appropriate for you. This information is retained indefinitely.

At any time, you can contact us at to request us to remove the your personal information.

What rights you have over your data

If you have left comments or submitted any information on this website, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Additional information

How We Protect Your Data

The security and reliability of our service is our number one priority.

This site is built with the WordPress platform. We maintain and update this site regularly to ensure we maintain the highest security standard. See for details on the security of the WordPress core itself.

Prevention is best when it comes to security, and as a first step, we follow all WordPress Code Standards in the plugins that we build and use. Appropriate security measures, including anti-spam and website security plugin, have been installed on this website.

All staff only have access to systems that are directly required to complete the functions of their job.

All staff (including any contractors) undergo initial training to ensure proper understanding of all security-related processes.

What Data Breach Procedures We Have In Place

Should any event occur where customer data has been lost, stolen, or potentially compromised, our policy is to alert our customers via email no later than 72 hours of our team becoming aware of the event. We will also report such incident to any required data protection authority. We will work closely with anyone affected to determine next steps such as any end-user notifications, needed patches, and how to avoid any similar event in the future.

Privacy Policy Changes

Although most changes are likely to be minor, Curiosity Collider Art-Science Foundation may change its Privacy Policy from time to time, and in Curiosity Collider Art-Science Foundatoin’s sole discretion.

Additional Plugin Privacy Policy Statements


Smush does not interact with end users on your website. The only input option Smush has is to a newsletter subscription for site admins only. If you would like to notify your users of this in your privacy policy, you can use the information below.

Smush sends images to the WPMU DEV servers to optimize them for web use. This includes the transfer of EXIF data. The EXIF data will either be stripped or returned as it is. It is not stored on the WPMU DEV servers.

Smush uses a third-party email service (Drip) to send informational emails to the site administrator. The administrator’s email address is sent to Drip and a cookie is set by the service. Only administrator information is collected by Drip.

Events Manager

We use Google services to generate maps and provide autocompletion when searching for events by location, which may collect data via your browser in accordance to Google’s .

We collect and store information you submit to us when making a booking, for the purpose of reserving your requested spaces at our event and maintaining a record of attendance.

We collect and store information you submit to us about events (and corresponding locations) you would like to publish on our site.

We may use cookies to temporarily store information about a booking in progress as well as any error/confirmation messages whilst submitting or managing your events and locations.

Change log

January 2, 2020: update Crocweb privacy policy link. Add Microsoft 365 as one of the service providers. Update timeline for contact in case of data breach.

May 26, 2018